On average, an American church has about 75 worshippers on Sunday mornings. Whether your church has fewer or more than that, it’s no doubt a tough job to manage your place of worship.
While it’s a religious space, you do have to treat it as sort of a business sometimes. There are lots of things you can learn from business about managing operations, after all. That way, you can give your congregation the best experience possible.
Are you wondering how? To help you out, here are 10 essential tips on how to set up a church management system.
1. Have an Adept Team for Managing Finances
You want to have good faith in your congregation. But unfortunately, the temptation of greed can be too much for some people. As a result, many churches are victims of fraud and mismanagement of funds.
Even if you have someone trustworthy in the financial role, it may be too overwhelming for one person to handle. In this case, it’s a good idea to assemble a team with financial backgrounds. That way, with multiple people holding one another accountable, you can ensure the church’s funds aren’t being mismanaged.
2. Develop a Plan for Using Resources
A very real aspect of running a place of worship is it needs money to keep the lights on. Without it, your followers may not have a place to go.
In addition to a financial team, you also need several departments in your church, such as the adults, youth, communications, and facilities. All should get together to agree on an annual budget that’ll allocate funds appropriately for each department.
Once these budgets are developed, then your church leaders can either approve or suggest adjustments before approval. Not only should each department head ensure they keep on track with the budget all year long, but they should also look at the monthly financial reports to do so.
3. Don’t Forget About Human Resources
While the majority of your staff will probably be volunteers, you’ll still have at least a few employees. This means you need to comply with HR laws and regulations.
You’ll need to meet with your church leaders to have a uniform plan on hiring, as well as set some basic rules employees and volunteers must adhere to. This gives a very clear-cut reference when you need to let someone go. As part of this process, you’ll need to create an employee handbook and also job descriptions for the roles at your church.
For the volunteers, you’ll still have to create proper training and job roles for them to make sure everything at your place of worship runs smoothly. These people play a key role in your organization, after all.
4. Make Sure the Church Is Well-Protected
You may only meet at the church once a week for worship on Sundays. Or maybe you use the space for various religious activities all throughout the week.
Either way, you need to make sure it’s well-protected. While you can trust your congregation to take good care of the church, you can’t necessarily trust the rest of the community to do so.
Because of this, you need to have a robust system for protecting your place of worship. Keep track of who has the keys and when. Hold people accountable for opening the doors in the morning and locking it up at night.
You also need to think about things like fire extinguishers, security systems, and regular maintenance for things like the air conditioner, parking lot, furniture, and more. This ensures your followers can worship in a good environment.
5. Have a System in Place for Emergencies
You have a large group of worshippers who look to you for guidance in hard times. This is especially true should anything happen during church service.
Before anything unfortunate happens, you need to put emergency plans in place. If your area is prone to storms and tornadoes, then have contingency plans for them.
For example, where should you evacuate everyone? Who’s in charge of grabbing all emergency supplies? How will you ensure all your congregation is present and accounted for?
You should also have a definite plan for when service needs to be canceled for the safety of your worshippers. Have a way to communicate quickly with your congregation in the event of an emergency. The next tip on this list may just help with this.
6. Use Church Management Software
Everything’s going digital nowadays, so why not church management as well? Surely the Lord wants you to use His creations in the most effective way possible!
Thankfully, there are many choices out there, such as Icon Church Management, which is web-based church management software. You can use it to keep track of the congregation and reach out in the best way possible.
With this software, you can create directories, perform mass communication, get a good idea of attendance, and more. When you have all this at your fingertips, it’ll be so much easier to get worshippers together when it matters most.
What’s best is if you want to try before buying, it’s possible with many companies, such as the one we just pointed out. That way, you can experiment and figure out which software you like best for your church.
Make Use of These Church Management System Tips
It may be daunting to be in charge of a church at first, but with these church management system tips, you’ll be well on your way to providing an amazing experience for all worshippers. So make sure to use this article as a good starting point for managing the operations of your church. Your congregation will surely appreciate it!
For more advice on running your church, please take a look at our other blog articles.